SECURITY - Neither NRG Oncology nor the meeting facility will guarantee exhibitors against loss and will not be held responsible for loss of any material by or for any cause. Exhibitors must make provisions for safeguarding of their goods, materials, equipment and display at all times. Exhibitors are encouraged to carry their own insurance through their own sources at their expense.
INSURANCE - It is the responsibility of each exhibitor to maintain insurance against injury, property damage, theft, fire, and any other forms of property loss or injury. NRG Oncology requires that all exhibitors maintain general liability insurance in the amount of $1,000,000 and must name NRG Oncology as an additional insured for the period of July 21st-July 23rd, 2022.
PENALTIES - Failure to have an exhibit installed on time, to keep exhibit intact until closing time, or other infractions of the rules set forth in this Prospectus or established by the Convention Center may result in penalties prescribed by the Director of Exhibits.
CANCELLATION - In the event that the Summer 2022 Meeting is postponed due to any occurrence not occasioned by the conduct of NRG Oncology or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any third party, then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. If the occurrence results in cancellation of the meeting, the obligations of the parties under applicable agreements shall automatically be terminated and all exhibit payments shall be refunded to Exhibitor, less a pro rata share of expenses actually incurred by NRG Oncology in connection with the meeting.
LIABILITY/HOLD HARMLESS - Exhibitor hereby agrees to and does indemnify, hold harmless, and defend NRG Oncology Foundation, Inc. (“NRG”) from and against all liability, responsibility, loss, damage, cost or expense of any kind whatsoever (including attorney’s fees), which may incur, pay or be required to pay, incidents, or indirect employee negligence, acts or omissions by Exhibitor/Attendees; and NRG and its respective agents or employees shall not be responsible for loss, damage or destruction of property.
ENFORCEMENT OF RULES AND REGULATIONS - The rules and regulations of NRG exhibits are intended to bring order and fairness to the Conference. The exhibitor agrees that NRG shall have the right to make such rules and regulations or changes for said exhibition as it shall deem necessary. NRG shall have the final determination for enforcement of all rules, regulations and conditions. NRG reserves the right without recourse to control or prohibit any exhibit or part of any exhibit that is contrary to the NRG mission and values. This includes the conduct of persons and the content of the exhibit. NRG may dismiss an exhibitor from the conference for unethical conduct. It is agreed that no refund of fees shall be made upon dismissal.
TERMS AND CONDITIONS - By submitting an exhibit application; I hereby authorize NRG to reserve exhibit space for use by my company or organization. I hereby acknowledge receipt of and agree to abide by these Exhibit Rules and Regulations. I agree to ensure all company representatives will be registered attendees and update their name to include company information. NRG reserves the absolute right, at any time, to determine the eligibility of any company or product for inclusion in the exhibit. I have signed the exhibit application indicating that I understand the rules and regulations.